How to Update your ePassport at the Kenyan Embassy in Berlin

After a long wait for the diaspora and an exhausting week of setting up for the Embassy staff, issuance of the ePassports has finally began, making the Kenyan Embassy in Berlin, the first embassy in Europe to issue the ePassport.

Thousands of Kenyans in Germany unable to travel to Kenya to renew their passports can finally breathe a sigh of relief as the embassy yesterday announced the launch of the ePassport issuance. Appointments are open from as early as Monday, 22^nd July.

For the other Kenyans in Europe, the embassy in Paris should start their issuance by end of July and London is expected to start mid August.

In the mean time, Kenyans living across Europe can apply for their passports via Berlin as they await the other embassies.

The launch of epassport at Embassy of the Republic of Kenya, Berlin presided by His Excellency Joseph K. Magut. He was assisted by Mr. Abraham Mwaura, Deputy Director of Immigration Services (Travel Documents). pic.twitter.com/Hhe3iADe5f

— Immigration Kenya. (@ImmigrationDept) July 19, 2019

How to make an application?

Fill in your application on e-Citizen here. (Step by step guidance can be found here.)

Find out the required documents you need for your application. 

1. ORDINARY REPLACEMENT OF A MANUAL PASSPORT
2. PASSPORT FOR A CHILD UNDER 18 YEARS
3. CHANGE OF NAME OR PARTICULARS
4. REPLACEMENT OF A LOST PASSPORT
5. REPLACEMENT OF A DAMAGED PASSPORT

Booking an appointment for Biometrics Capture at the Embassy

Once you have successfully applied for the ePassport on eCitizen and have all the required application documents as stated on the relevant checklist above, you can proceed to book your appointment by CLICKING HERE

Ensure that you enter your EPP1/CPP1 Number in the Description field, which will enable us to know that you have successfully applied for the ePassport online.

Appointments must strictly be booked for each applicant separately on the secured website link provided below and in the manner described on the checklist.

Due to the large number of Kenyans wishing to submit their application at the Embassy, only bookings by applicants who have successfully applied for the ePassport online and submitted their EPP1/CPP1 details while booking will be accepted.

All bookings without the EPP1/CPP1 Number will be cancelled upon review and the applicant must rebook with the required number.

Frequently Asked Questions (FAQ)

1. Who can apply for their ePassports from the embassy in Berlin?

All Kenyans with a residence permit from a European country can apply for the ePassport from the Kenyan embassy in Berlin. However, exceptions can also be made for other Kenyans visiting Europe.

2. How long will the process take?

Although the printing of the passports will be done in Nairobi, the process is expected to be much faster than the analog passport. The new passport should be issued 4-6 weeks after the biometrics capture. 

3. Registering on eCitizen without a Kenyan number?

This has been a huge issue for the diaspora. Unfortunately, you still need a Kenyan number to register on eCitizen, however this is expected to be corrected soon.

4. Where can you book an appointment?

Appointments for the biometric capture can be made HERE.

5. How can you make payments on eCitizen?

Payments on the eCitizen platform can only be made via MPesa or Credit card. 

6. Do I need a Huduma Number to apply for the ePassport?

Currently there is no requirement to have a Huduma Number to get the ePassport. The checklist for the ePassport applications can be found above.

7. What is the EPP1/CPP1 Number and where do I find it?

The EPP1/CPP1 Number is the combination of numbers and letters found on the top right side of your printed application form that was generated from the eCitizen portal. EPP1 for adults , CPP1 for children.

8. Do Kenyans who applied for the Huduma Namba need to go to the Embassy again for the ePassport biometrics?

Unfortunately, yes. Huduma Namba and the ePassport are two different entities. So even for those who had their biometrics collected for the Huduma Namba, they will need to go to the embassy again to have their biometrics collected for the ePassport.